Your wedding is only a month or so away, and a seating chart is probably the last thing you want to deal with! However, this is not a task you want to leave up to someone else. Seating arrangements need to be well thought out, so it should be done by someone who knows all of your guests. And who better than you and your fiancé?! A seating chart with place cards will ensure that your guests have an enjoyable time at your wedding, which is your main goal!
We especially suggest seating charts if you have over 100 guests or if you’re having a plated dinner. Not all weddings need seating charts, but we always recommend them. Why? There are many scenarios where assigned seating can be beneficial. You certainly don’t want your wild party animal friend sitting next to your ultra conservative Aunt. Perhaps a few relatives don’t get along. Being able to seat them as far away from each other as possible will help prevent drama from occurring on your big day! If you have a guest who is coming to your wedding alone (and who doesn’t know anyone), you want to sit them with other guests who you know will mesh well with them. Your guests are seated at their tables for 1-2 hours (which is a large amount of time!) and you want it to be a good time for them! When a reception goes off without a hitch, your dance will be an absolute blast–and who doesn’t love a fun wedding dance?!
Today we’re going to cover some simple steps to create the perfect seating arrangement for your wedding. Plus we’re going to be adding in photos of our favorite place card holders to complete your perfectly organized seating arrangements!
Step 1: Find out how many people can fit at each table.
Check with your venue or wedding coordinator as each table can vary a lot! A 60″ round table typically fits 8 guests, but some venues have 48″ tables which will only accommodate 6-7 guests comfortably. This could be a bit of an organizational nightmare if you don’t know in advance the number of guests that can fit at each table. Also consider, are you using charger plates? Or garlands on the table? This will usually affect the number of guests you can fit comfortably at each table. Rectangular tables are often 6′ x 30″ which fits 6-8 guests (depending if you seat guests on the ends).
Step 2: Start a rough draft!
Now that you know how many guests your tables will fit, it’s time to start making a chart. Grab some post-its and a large poster board–it’s fool-proof! Draw out your tables on the poster board and write out all of your guests names on the post it notes. Place the post its next to tables you’d like your guests at. This way you can easily move your guests around as much as you need on your rough draft!
Step 3: Seat family close to the head table!
When first figuring out where your guests will sit, start with your family. It’s a good idea to seat your parents, grandparents and siblings closest to the head table!
Step 4: Make sure your guests are comfortable.
Make sure each guest knows at least one person at the table they will be sitting at (unless of course they don’t know anyone). Your guests will appreciate being seated next to at least one person they know.
Step 5: Encourage mingling!
While it’s important your guest knows at least one person at their table, it’s also a great idea to seat your guests next to people who will become their instant-friends! Consider personalities when creating your seating chart. Weddings can sometimes become “cliquey” if guests are only seated next to people they already know. Forcing your guests to mingle during the reception will create new friendships and make your dance incredibly fun!
Step 6: Choose your final look for place cards and a seating chart.
This last step is the best part! We’ve included our favorite place cards and place card holders in this post to make it super easy for you! With seating charts, we suggest hopping on over to Pinterest and pinning your heart out. There are so many cute seating chart ideas on there, and DIY options as well! The seating chart and place card holders can be a fun way to add personality to your wedding decor. Be sure to find something that suits your wedding theme!
Remember arranging seating for your guests can seem like a daunting task, but it’s actually quite simple. We hope these steps will help you to have an organized and stress-free wedding reception!